Email Notifications

Time Track Central sends a handful of automatic notification emails to employees — when a manager rejects a timesheet, rejects a single line on it, or approves/rejects an absence request. This isn't a standalone module with its own setup page; it's a shared backend the other extensions call into, configured from two small additions on Time Track Central Setup.

Setup

Under a new Email group on Setup:

• Fallback Account — required. The email account used to send from when the recipient (or the sender resolving the "from" address) has no email account configured in Business Central themselves. If this is left blank, notification emails silently fail to send — there's no error shown, they just don't go out, so don't skip this field.
• Mail Templates — a shortcut into the templates list below.

Mail Templates

Each notification is backed by a template: Timesheet Rejected, Job Line Rejected, Absence Approved, Absence Rejected. Open Mail Templates to see them all — the list is read-only except for Enabled, CC, and BCC, which you can adjust directly from the list without opening each template.

Open a template to see its Translations — one row per language, since each language gets its own subject and HTML body. English (ENU) can't be deleted, since it's the fallback used whenever a recipient's language has no translation of its own.

Editing a template

Choose Edit on a translation to open the rich-text editor for its subject and body. A Substitutions panel alongside the editor lists the placeholders available for that specific template (things like %1, %2) and what each one stands for — check it before editing, since placeholders vary per template and using the wrong one won't error, it just won't substitute anything useful.

If you've customized a template and want to start over, use Reset from the templates list — it discards your changes and all translations, and restores the original seeded English default.

Notes

• Two templates seen in the source but not currently active — a per-team and per-user hours summary — aren't documented here since they aren't switched on; ask if you need them enabled.
• A per-user "email language" setting exists in the codebase but is deprecated and hidden — outgoing mail language is resolved from the recipient's normal Time Track Central user language, not a separate email-specific setting.